DECA Hospitality and Tourism Cluster Practice Exam

Irene has always kept and filed every piece of paperwork she receives. What should she do to make her filing more efficient?

1. Create a system and keep only what she needs

2. Store all documents virtually online

3. Hire a new employee to handle her files

4. Purge her old documents, throwing everything away

The correct answer is: Create a system and keep only what she needs

Creating a system and keeping only what she needs is a proactive approach that can significantly enhance efficiency in filing. By implementing a structured system, Irene can categorize her documents in a way that makes them easy to locate and reference. This could involve using folders, labels, or digital tagging to organize files based on specific criteria, such as date, project, or importance. Furthermore, by critically evaluating what documents are truly essential, Irene can reduce clutter and simplify her filing process. Keeping only what is needed minimizes the time spent sifting through unnecessary paperwork, streamlining her workflow and making it easier to maintain her filing system over time. This approach not only saves physical space but also helps in managing her time more effectively. Other strategies, such as storing all documents virtually or hiring additional help, may offer some benefits but could also introduce complexities or ongoing costs. Simply purging documents by throwing everything away is too drastic, as it risks losing important information that may be needed in the future.